Video Conferencing Facilities

Sri Lanka launched the "Video Conferencing Facilities to Ministries & Government Organizations" project in May 2017, aiming to improve government officials' collaboration and convening. The initiative aimed to use video conferencing to bridge geographical gaps, save time and resources, and promote eco-friendly practices. The project addressed the issue of ministers, secretaries, and government officials traveling for meetings, which was costly and time-consuming. The project's impact was potentially transformative, allowing officials to convene seamlessly regardless of their physical locations, saving time and money. Additionally, the initiative aligned with global sustainable practices.

The core objective was to enhance the efficiency and productivity of Sri Lanka's government services through the integration of cutting-edge technology. Video conferencing was poised to become the go-to method for a myriad of meetings and discussions. Beyond the obvious cost considerations, it eliminated the logistical nightmare of scheduling and coordinating travel.

The project's scope was the identification of participating government organizations, surveys, procurement activities, deployment, and configuration of video conferencing solutions, extensive training and awareness programs for government officials, and ongoing performance monitoring. However, despite these promising milestones, the project met an unfortunate end in December 2020 due to financial issues.

The project featured several key milestones instrumental in its implementation. It commenced with the meticulous selection of government organizations that would benefit from the video conferencing solution, ensuring that the technology would be strategically deployed where it was needed most. Subsequently, an essential phase involved the procurement and seamless deployment of the cutting-edge video conferencing solution, enabling government officials to collaborate effectively from diverse locations. To ensure optimal utilization of this technology, comprehensive training programs were conducted for government officials, empowering them to harness the full potential of video conferencing. These milestones collectively aimed to enhance efficiency, expedite decision-making, reduce costs, and ultimately improve service delivery across ministries and government organizations.